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SIEF2017 13th Congress: Göttingen, Germany
26-30 March 2017

Information for convenors and authors

Rules

All panels should have (at least) two convenors. The two convenors should be from two different institutions and/or countries so as to encourage exchange and cross-fertilization.

SIEF requires all accepted panels to be open to paper proposals through the website: panels should not be organised as 'closed' sessions. 

Session length will be 105 minutes with five papers on each panel. Each panel may accept a maximum of ten papers over two sessions. The most over-subscribed panels may be allocated an exceptional three sessions (15 presenters) by the Scientific committee - this will be communicated by email after the CFP ends. No panel may run for more than three sessions of 105 minutes.

Only one paper per contributor will normally be accepted, but individual paper presenters may, within the constraints of the timetable, also play other roles in the Congress, for example, as convenor, chair or discussant of a panel, or contributor to the workshop programme.

Delegates may only convene one panel, although they may also make one presentation, be a discussant in one panel, and/or present a poster. We ask that convenors only propose one panel.

Convenors of accepted panels are obliged to be members of SIEF for 2017. Paper-givers and other delegates are not obliged to become members of SIEF for 2017, however all are encouraged to support the Society in this way.  There will be a financial incentive to do so, in that non-members will pay a higher registration fee.

Congress format, submissions and timetable

Following the opening event (including a keynote) the programme will run over three full days. Each day of the Congress includes an invited keynote speaker and a series of parallel panel sessions that will discuss selected themes. The Congress comprises sessions with different formats, from the panel sessions with paper presentations, to workshops, intended to open to practice-based research, and poster sessions. There will also be open-topic panels, to accommodate papers that may not fit into the proposed panels. There will be a closing plenary roundtable and the Young Scholars Prize lecture.

Workshops
Workshops are conceptualized as practical events, guided discussions and free-format exchanges leading to specific public outputs. They may include elements of performance, exhibition materials, or interactive media displays.

Poster Sessions
The poster sessions are meant to provide everyone with the opportunity of presenting their work, without overburdening the program, and accommodate those who do not wish to present orally. Posters must confirm to the same basic requirements as outlined for the panel sessions. Sessions will run throughout the Congress, with dedicated slots when poster presenters will be available at their respective display to discuss their topic with the colleagues. Junior scholars are especially encouraged to participate with a poster presentation. There will be a 'people's choice' award for the best poster and for the most creative poster.

Acceptance letters

Formal acceptance letters (signed PDFs on headed paper) can be downloaded from the "Cocoa" login environment on the SIEF website (use the "Login" link in the toolbar at the top of the screen). Log in, proceed past your contact details with the "Proceed" button (located under the contact fields) and then scroll through to your paper and/or panel. There will be an encircled A at the end of the panel/paper title line. Click on this, download the PDF and print your letter. Please note that we do not send such letters by post.

Your details in Cocoa

When logged into Cocoa, make sure your contact details are the way you'd like them to be presented - especially your title, name, institution, as these are visible on panel pages and will eventually appear in the printed programme. You can also edit the title and abstracts of your paper, but please notify your convenors if you are making substantial changes.

Editing your panel

Panel convenors can use the login link in the toolbar above to edit their proposals. You can add chairs or discussants there - please use the convention of Firstname Lastname (Institution). If these roles are to be taken by convenors, then please do not enter your own names there - as it's implicit that this will be the case where other names are not listed. Co-convenors cannot be added/removed through this environment - please email congress (at)siefhome.org to do this.

Editing your poster/paper

Paper authors can use the login link in the toolbar above to edit their proposals.

Convenor responsibilities

It is the convenors' responsibility to ensure that all panel participants are well briefed and that the panel continues to meet SIEFs requirements. To that end, convenors should not only communicate their decisions over proposals as detailed below, but also later in the process, email the panelists to: inform them of the speaking order (albeit this is displayed on the public panel page), inform them as to how much time they have been allocated, remind them to register (the registration status can be seen in the login environment), inform them of any late changes or additional chairs/discussants, and give any other information related to the panel. If panelists withdraw convenors should mark these withdrawals in the login environment to inform the organisers.

Pre-circulation of papers

SIEF has no rule about this; however many convenors are keen to pre-circulate completed papers. To facilitate this and save on email traffic, if requested by convenors, authors can upload PDFs of their papers within the online system, which will then show as a downloadable file beneath their abstract on the public panel page on this site.

Timing of presentations

Each panel/workshop slot will be 105 minutes long, accommodating a maximum of five presenters; each panel/workshop may only extend over three slots, i.e. a maximum of 15 presenters and no longer than a day. The Working Groups of SIEF may organize/sponsor more than one panel each but with different chairs/conveners.

Convenors should allot each presenter a maximum of 20 minutes (~15 for presentation and ~5 for questions/discussion).

We will show the allocation of papers across the sessions within a panel in the printed programme (but not online), so delegates reading the conference book will be able to panel hop to attend specific papers.

Communication between authors/convenors

Convenor/author email addresses are not shown on the panel pages for anti-spam reasons. However there is an in-built secure email messaging system. If you cannot work that, please email congress(at)siefhome.org to obtain relevant email addresses.

Any queries with the above please email .