SIEF2023 Information for participants
Photo: Pavel Gabzdyl
All call have closed now. Registration will open in early March.
The address of the main venue of SIEF2023 is: Faculty of Arts, Masaryk University, Arne Novaka 1, Brno. Please note that on some maps, the building is sometimes marked as Filozofická fakulta (Faculty of Philosophy).
Formats: panels, roundtables, workshops, combined formats
Alongside traditional panels, the Scientific Committee encouraged proposals of alternative formats and combined formats to engage better with this year's conference theme:
- Traditional panels: these have up to five paper presentations per one 105-minute session, with up to two sessions (max ten papers).
- Roundtables: here a group of scholars (usually no more than five) discusses themes/issues of general scholarly interest in front of (and subsequently with) an audience for the duration of a single 105-minute session. While a roundtable can include short (5-10 minute) contributions, the aim is to create a lively debate rather than focus on any one presenter. You may list/name contributors in your long abstract, or leave the list open and take in 'contribution' proposals during the call for papers, selecting five of those to be in the roundtable.
- Workshops: conceptualised as practical events containing collective research activities, guided interactions and free-format exchanges leading to specific public outputs. A workshop may have up to two 105-minute sessions. They may include elements of performance, various collective activities, exhibitions, or interactive media displays. Proposals must list the practical requirements of the workshop at the end of the long abstract: specifications for required space, materials, maximum number of participants etc.
- Panel+roundtable: a two or three session event that combines paper presentations in the first session(s) with a roundtable in the final session. Rather than concentrating on the content of each paper, the roundtable conversation should be a general discussion on the theme of the P+R.
- Panel+workshop: a two or three session event that combines presentations with collective activities/practical tasks/performances. All P+W proposals must list the practical requirements of the workshop aspect at the end of the long abstract: specifications for required space, materials, maximum number of participants etc.
- There is a ‘one role just once, up to four roles altogether’ rule at SIEF congresses. (A delegate may present one paper, be a convenor of one panel, be a chair in one panel, be a discussant in one panel (roundtable participation is considered being a discussant)
- All panels should have (at least) two convenors. At least two of the convenors should be from two different institutions and/or countries so as to encourage exchange and cross-fertilization.
- SIEF requires all accepted panels to be open to paper proposals through the website: panels should not be organised as 'closed' sessions.
- Session length will be 105 minutes for panels, workshops, roundtables and combined formats. Each traditional panel may accept a maximum of ten papers over two sessions. No panel or workshop may run for more than two sessions of 105 minutes, and roundtables may run for a single 105-minute session. Combined formats can have up to three 105-minute sessions.
- SIEF working groups are encouraged to propose working
group-related roundtables/panels/workshops/combined formats. In such cases the working group name needs
appending to the title of the proposed panel in square brackets i.e. Beds are burning [Place wisdom]
Working groups should invite members to submit proposals and all working groups are guaranteed to have at least one panel (any format) accepted.
- An individual may have each conference role only once during the conference - i.e. convene a panel OR a workshop OR a roundtable OR a combined format once; present a paper or a poster once; be a discussant once (either as a roundtable participant or a discussant in a workshop or a traditional panel or a combined format); be a chair once (in any of the formats).
- Convenors of accepted panels are obliged to be members of SIEF for 2023. Paper-givers and other delegates are not obliged to become members of SIEF, however all are encouraged to support the Society in this way. There will be a financial incentive to do so, in that non-members will pay a higher registration fee.
- While adherence to the conference theme is not the main criteria for panel selection, SIEF encourages conveners (those proposing/organising a panel) to make an effort to address the questions and ideas outlined in the theme description.
Congress format and timetable
Following the opening event (including a keynote), the programme will run over three full days. Each day of the Congress includes an invited keynote speaker and a series of parallel panel sessions that will discuss selected themes. There will be a closing plenary roundtable and the Young Scholars Prize lecture.
SIEF2023 is intended to be a fully face-to-face (f2f) congress, albeit with the exceptional possibility for a few panels to take place fully online. i.e. there will be no hybrid panels, except for the poster sessions which will also be available online.
The poster sessions are meant to provide everyone with the opportunity of presenting their work, without overburdening the program, and accommodate those who do not wish to present orally. Posters must conform to the same basic requirements as outlined for the panel sessions. Sessions will run throughout the Congress, with dedicated slots when poster presenters will be available at their respective display to discuss their topic with the colleagues. Junior scholars are especially encouraged to participate with a poster presentation. Posters will also be available online throughout the event. The call for posters opens 14 November 2022.
Useful information for later in this process
Editing your paper
Paper authors can use the login link in the toolbar above to edit their proposals.
Pre-circulation of papers
SIEF has no rule about this, but many convenors are keen to pre-circulate completed papers. To facilitate this and save on email traffic, if requested by convenors, authors can upload PDFs of their papers within the online system, which will then show as downloadable files beneath the abstract on the public panel page on the site. There is currently no option to restrict this to panelists/delegates (although this feature is in the development pipeline).
Timing of presentations
Each panel/workshop session slot will be 105 minutes long, accommodating a maximum of five presenters. Convenors should allot each presenter a maximum of 15+5 mins for panels of five papers and 20+5 mins for panels of four papers.
Communication between authors/convenors
Convenor/author email addresses are not shown on the panel pages for privacy/anti-spam reasons. However there is an in-built secure email messaging system which has been updated to give more reliable delivery. If you cannot work that, please email congress(at)siefhome.org to obtain relevant email addresses.
Any queries with the above please email congress(at)siefhome.org.